Board Meeting Documents
March 8, 2023 – 5:30 pm
Peebles Library
Unapproved Minutes February 8, 2023
Report of Fiscal Officer – February, 2023
Report of Executive Director
- Statistics
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
- Staffing – Executive Session
February 8, 2023 – 5:30 pm
North Adams Library
Unapproved Minutes January 11, 2023
Report of Fiscal Officer – January, 2023
Permanent Appropriations Resolution 2023
Report of Executive Director
- Correspondence – Anderson Resignation
- Statistics
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
- Library Credit Cards
- Staffing – Executive Session
- Wage and Salary Schedule 2023
January 11, 2023 – 5:30 pm
Manchester Library
Unapproved Minutes December 14, 2022
Report of Fiscal Officer – December
Permanent Appropriations Resolution 2023
Report of Executive Director
Old Business
New Business
December 14, 2022 – 5:30 pm
West Union Library
Unapproved Minutes November 9, 2022
Report of Fiscal Officer – November
Temporary Appropriations Resolution 2023
Report of Executive Director
Old Business
- Staffing – Executive Session
New Business
Agenda – Organizational Meeting
November 9, 2022 – 5:30 pm
Peebles Library
Unapproved Minutes October 12, 2022
Report of Fiscal Officer – October
Report of Executive Director
Old Business
New Business
October 12, 2022 – 5:30 pm
North Adams Library
Unapproved Minutes September 14, 2022
Report of Fiscal Officer – September
Report of Executive Director
Old Business
New Business
September 14, 2022 – 5:30 pm
Manchester Public Library
Unapproved Minutes August 10, 2022
Report of Fiscal Officer – August
Report of Executive Director
Old Business
- Strategic Planning
New Business
- Meeting Room Policies Review
- Section 4.400 – Facility and Equipment Usage
- Section 4.420 – Peebles Community Meeting Room
- Section 4.500 – Behavior and Conduct in the Library
- Assistant Director Position
- Assistant Director Job Description – New Proposed
- Assistant Director Job Description – Prior
- Public Services Coordinator Job Description – Prior
- Executive Session – Staffing
August 10, 2022 – 5:30 pm
West Union Public Library
Unapproved Minutes – June 8, 2022
Report of Fiscal Officer – June
Report of Fiscal Officer – July
Report of Executive Director
- Correspondence
- Statistics – June
- Statistics – July
- Public Services Report – June
- Public Services Report – July
- Digital Services Report – June
- Digital Services Report – July
- Outreach Services Report – June and July
Old Business
New Business
- Staffing
June 8, 2022 – 5:30 pm
North Adams Public Library and Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Unapproved Minutes – May 11, 2022 – 5:30 pm
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
May 11, 2022 – 5:30 pm
Manchester Public Library
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Unapproved Minutes – April 13, 2022
Report of Fiscal Officer for April, 2022
Report of Executive Director
- Correspondence
- Grant Summary
- Statistics
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
- Board Reappointment – Alan Foster
- Executive Session – Staffing and Compensation
April 13, 2022 – 5:30 pm
West Union Public Library
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Unapproved Minutes – March 9, 2022
Report of Fiscal Officer for March, 2022
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Executive Session – Staffing
- Evaluation of Executive Director
New Business
- Public Computer Lab Printing Software and Setup
- Strategic Planning Process
March 9, 2022 – 5:30 pm
Peebles Public Library and Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Report of Fiscal Officer for February, 2022
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Executive Session – Staffing and Compensation
- Automatic Doors
New Business
Special Board Meeting
February 24, 2022 – 5:00 pm
Zoom Video Meeting
Peebles Public Library
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Executive Session – Staffing and Compensation
February 9, 2022 – 5:30 pm
North Adams Public Library
Join Zoom Meeting
https://us02web.zoom.us/j/83322721448?pwd=SDVlRlRPbkxzYzNVVnNiVzY3emYvZz09
OR
Join by phone:
888 475 4499 (Toll Free)
Meeting ID: 833 2272 1448
Old Business
New Business
Manchester Public Library
Report of Fiscal Officer for December, 2021
Report of Fiscal Officer for December, 2020 (for comparison)
Report of Executive Director
- Correspondence
- Public Services Report
- Digital Services Report
Statistics Catch Up
Old Business
New Business
December 8, 2021 – 5:30 pm
West Union Public Library
Report of Fiscal Officer for November, 2021
- Temporary Appropriations 2022
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
- Executive Session – Employment and Compensation
- Section 2.500 – Staff Titles and Descriptions 2022
- Section 2.600 – Staff Assignments 2022
- Section 2.610 – Wage and Salary Schedule 2022
- Section 3.710 – Library Credit Cards
Agenda – Organizational Meeting
November 10, 2021 – 5:30 pm
Peebles Public Library
Unapproved Minutes – October 13, 2021
Report of Fiscal Officer for October, 2021
Report of Executive Director
Old Business
New Business
- Official Holidays 2022
- Medical Insurance
- Staffing
October 13, 2021 – 5:30 pm
North Adams Public Library
Unapproved Minutes – September 8, 2021
Report of Fiscal Officer for September, 2021
Report of Executive Director
- Correspondence
- Statistics
- Public Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Service Updates
New Business
- Executive Session – Staffing
- Staff Changes for Approval
September 8, 2021 – 5:30 pm
Manchester Public Library
Unapproved Minutes – August 11, 2021
Report of Fiscal Officer for August 2021
Appropriation Transfers for Approval
- $1,500.00 – From 1000-100-359-1000 Other Rents and Leases To 1000-100-390-1000 Contracted Services, retroactive to August 31, 2021
Report of Executive Director
- Correspondence
- Statistics
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Services Update
New Business
Executive Session – Staffing
Motion to approve the following changes to job descriptions and approve the revised policy section 2.400 – Organizational Chart:
- Rename and revise policy section – 2.831 Information Technology Specialist to Digital Literacy Specialist
- Rename and revise policy section – 2.829 Access Services Coordinator to Digital Services Coordinator
- Rename and revise policy section – 2.833 – Enrichment Services Coordinator to Public Services Coordinator
- Create new policy section – 2.849 – Outreach and Technical Services Coordinator
- Levy
August 11, 2021 – 5:30 pm
West Union Public Library
Unapproved Minutes June 21, 2021
Report of Fiscal Officer for June 2021
Report of Fiscal Officer for July 2021
Appropriations Transfers for Approval
Report of Executive Director
- Correspondence – Tina Brock Resignation Letter
- Correspondence – State Library Update on Delivery 8-6-2021
- Statistics – June
- Statistics – July
- Enrichment Services Report – June
- Enrichment Services Report – July
- Digital Services Report – June
- Digital Services Report – July
- Outreach Services Report – June
- Outreach Services Report – July
Old Business
- Pandemic Services Update
- Policy Section 2.520 – Assistant Director-in-Training Program
New Business
- Executive Session – Staffing
- Motion to approve hiring, changes of assignment, and resignations…
- Policy Section 3.130 – Conditions of Employment
- Additional Staffing Updates
- Motion to participate in the Emergency Connectivity Fund (ECF) Grant for 280 hotspots at 100% funding
June 21, 2021 – 5:30 pm
Zoom Video Meeting
Unapproved Minutes – June 9, 2021 – 5:30 pm
June 9, 2021 – 5:30 pm
North Adams Library
Unapproved Minutes – May 12, 2021 – 5:30 pm
Report of Executive Director
- Correspondence – Cumberledge Resignation Letter
- Statistics – Comparison to 2019
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
May 12, 2021 – 5:30 pm
Unapproved Minutes – April 14th, 2021 – 5:30 pm
Report of Executive Director
- Correspondence – Amish School Letter
- Statistics – Comparison to 2019 – Goals for Restoring
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Renewal of Property Insurance – Hazelbaker – $14,593.00 ($273 Increase)
- Peebles HVAC unit back ordered – alternate – 14 SEER – $7,850 ($2,050 cheaper than previous approval – single stage instead of two stage)
New Business
- Proposal for Memorial Reading Garden – Marilyn Knauff Memorial
April 14, 2021 – 5:30 pm
Unapproved Minutes – March 22nd, 2021 – 5:30 pm
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
Right – Before Changes
New Business
March 22, 2021 – 5:30 pm
Unapproved Minutes – March 10, 2021 – 5:30 pm
ARC Grant Purchase Approvals
- SHI (Vendor) – Deep Freeze 5 years MDM – $572.40
- GovConnection (Vendor) – Smart Boards and Stands – $31,048.60
- SHI (Vendor) – Malware Bytes 3 year – $18,450
- SHI (Vendor) – Prey 4 years – $2,120.56
- SHI (Vendor) – HP Printers – $2,607.48
- SHI (Vendor) – Adobe Creative Cloud – $4,736.95
March 10, 2021 – 5:30 pm
Agenda – Regular Meeting
Unapproved Minutes – February 10, 2021 -5:30 pm
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Daniels HVAC – Proposal
- Planning and Updates
- ARC Grant Approvals 3-10-2021
New Business
February 10, 2021 – 5:30 pm
Agenda – Regular Meeting
Unapproved Minutes – January 13, 2021 – 5:30 pm
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Updates and Planning
- Library Design – West Union
Click for Video of West Union Room Interior
- Library Design – Peebles
New Business
- Executive Session – Staffing
- Ethics Bulletin
January 13, 2021 – 5:30 pm
Agenda – Regular Meeting
Unapproved Minutes – December 9, 2020
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Evaluations
- Updates and Planning
- Library Design – Manchester Rooms
Library Design – Peebles Rooms
New Business
December 9, 2020 – 5:30 pm
Agenda – Regular Meeting
Unapproved Minutes – November 11, 2020
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Fiscal Officer Evaluation Form
- Fiscal Officer Job Description
- Executive Director Evaluation Form
- Executive Director Job Description
New Business
- Section 2.500 – Staff Titles and Descriptions 2021
- Section 2.600 – Staff Assignments 2021
- Section 2.610 – Wage and Salary Schedule 2021
Agenda – Organizational Meeting
November 11, 2020 – 5:30 pm
Unapproved Minutes – November 2, 2020
Annual Budget for County Tax Commission
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
New Business
- Official Holidays 2021
- Executive Session – Compensation and Benefits
- Medical Insurance 2021
- West Union Furnace Replacement (Circa 1997) and Updated Air Handling with Better Filters
Emergency Meeting – November 2, 2020 – 10:30 am
Unapproved Minutes – October 23, 2020
Library Design Manchester Proposal
Library Design Peebles Proposal
Emergency Meeting – October 23, 2020 – 10:30 am
Unapproved Minutes – October 14, 2020
ARC Technology Grant Purchases:
Best Quotes: A Breakdown of Purchases- Excel File, Screenshot
Desktop Computers
Poweredge Servers
Laptop Computers
Microsoft Licenses (In Conjunction with Supplemental Licenses from TechSoup)
- Vendor: CDWG Academic Select Licenses -$14,964.00–Best Option, Better License than the other two quotes.
- Vendor: Connection– $16,016.70
- Vendor: Sterling– $15,553.54
- Tech Soup: 58 Licenses bought in conjunction with the CDWG Quote-$2,038.00
Peripherals
Deep Freeze Enterprise (Security and management for computers)
VMWare (Security and management for computers)
Veeam (Backup Software)
Library Design West Union Facility Proposal
Library Design North Adams Facility Proposal
Southern Ohio Door – Manchester Auto Door #1
Southern Ohio Door – Manchester Auto Door #2
Southern Ohio Door – North Adams Auto Door
Southern Ohio Door – Peebles Auto Door
Southern Ohio Door – West Union Auto Door
Kingfisher Property Tax Refund
October 14, 2020 – 5:30 pm
Unapproved Minutes – September 9, 2020
Coronavirus Relief Fund Resolution 01-2020
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
- Outreach Services Report
Old Business
- Service Updates
- Coronavirus Relief Fund –Facilities/Space Planning
- Book Drops
- Mobile Dividers
- North Adams Workspace/Study Room
- Peebles Computer Furniture and Workspaces
- Peebles Children’s Workspace/Program Room
- West Union Computer Furniture and Workspace
- Manchester Workspaces/Study Room
New Business
September 9, 2020 – 5:30 pm
Unapproved Minutes – August 13, 2020
Report of Executive Director
- Correspondence
- Statistics
- Library Support Groups, Volunteers, and Donations
- Enrichment Services Report
- Digital Services Report
Old Business
New Business